Weekly team meeting
Share progress, clear blockers and agree on the week ahead.
Agree on the team's priorities and the help needed to move them forward.
Free meeting tools
Free meeting templates
Give every meeting a purpose and a next step. Choose from twelve agenda, notes and meeting minutes templates, make it your own, then copy or download your document.
No signup. Editable notes. Word, text and Markdown downloads.
A clear agenda. A useful record.
2. Add meeting details
All fields are optional. Apply your details when ready. Your latest edited draft stays available to restore.
Your notes stay in this tab.
Entries and drafts are kept in browser memory. Reloading or leaving this page clears them. Download a copy to keep your work.
3. Edit, copy or download
Ready to make your ownReplace the prompts in square brackets. Add notes during the meeting, then confirm decisions, owners and deadlines.
Word .docx opens in Microsoft Word and can be uploaded to Google Docs. .txt is plain text; .md adds Markdown headings. No document is uploaded automatically.
Find a template for your meeting.
Choose a focused starting point with an editable outline, a filled-in example and guidance for your next meeting.
Free Meeting Agenda Template
Give people the purpose, preparation and decisions before they join. Start with the agenda below, edit the topics, then download a copy to share.
Free Meeting Minutes Template
Keep a record people can act on. Use the minutes template to capture discussion, decisions and follow-up actions, then download it for review.
Free Meeting Notes Template
Capture the details you will need after the call. Keep observations, open questions and confirmed actions together in an editable meeting notes template.
Free Weekly Team Meeting Agenda Template
Use the weekly check-in to resolve the work that needs the team. Start with progress, make room for blockers and leave with a short list of owned commitments.
Free One-to-One Meeting Template
Make room for both people to raise what matters. Use this one-to-one outline to discuss workload, ask for support and agree on a practical next step.
Free Sales Discovery Call Template
Understand the customer's situation before proposing a solution. Keep confirmed facts, open questions and an agreed next step in one editable discovery outline.
Free Project Kickoff Meeting Template
Give the project a shared starting point. Agree on success, scope and responsibilities before turning the first milestone into an owned action.
Free Customer Handoff Meeting Template
Help the next owner start with the customer's actual goals and commitments. Keep scope, evidence, open questions and the first onboarding action together.
Free Board Meeting Minutes Template
Prepare a board record for review with the responsible people. Use prompts for attendance, declared interests, matters considered, resolutions and agreed actions.
Free Sprint Planning Meeting Template
Start with the outcome and the time the team has available. Use this planning outline to choose work, surface dependencies and agree on how to recognise completion.
Free Team Retrospective Template
Turn recent experience into a change the team can try. Gather observations, explore a useful theme and leave with an owner and a review date.
Free Interview Notes Template
Keep a clear record of the conversation against the role's agreed criteria. Separate what the candidate said, what you observed and what still needs clarification.
Choose the right starting point.
These are working outlines. Adjust the questions and time boxes to suit the people in the room, and remove any section you do not need.
One-to-one meeting
Make space for feedback, support and longer-term growth.
Understand what is going well, what needs support and what to work on next.
Sales discovery call
Understand the buyer's problem, impact and decision process.
Understand the customer's priorities and decide whether a useful next step exists.
Project kickoff
Agree on the outcome, scope, roles and first milestones.
Start the project with a shared definition of success and clear responsibilities.
Customer handoff
Carry customer context, promises and ownership into onboarding.
Transfer the customer's goals and commitments with clear ownership for onboarding.
Meeting minutes
Keep a clear record of discussion, decisions and assigned actions.
Record what was discussed, what was decided and who will do what next.
Board meeting minutes
Record attendance, conflicts, resolutions and follow-up responsibilities.
Create an accurate record for participants to review against the organisation's own governance requirements.
General meeting agenda
Plan the topics, preparation and decisions for a focused meeting.
Agree on a useful outcome, use the time well and leave with clear next steps.
Meeting notes
Capture useful observations without losing decisions and next steps.
Keep a useful working record of the conversation, questions and agreed actions.
Sprint planning
Choose a sprint goal and a realistic plan based on team capacity.
Agree on the sprint outcome and the work the team can reasonably commit to.
Team retrospective
Turn the team's recent experience into one manageable improvement.
Understand what helped or hindered the team and agree on a practical improvement to try.
Interview notes
Keep role-related questions, evidence and follow-up in one place.
Collect consistent evidence against the role's agreed criteria and identify what needs clarification.
Before, during and after.
1. Share a clear agenda
Set one useful goal. Add the people who need to contribute and share questions or pre-reading before the meeting.
2. Capture what matters
Use the editable document for notes. Record decisions and concerns accurately, and separate confirmed information from open questions.
3. Give actions an owner
Confirm who will do each action and by when. Review the notes with the participants, then download or copy them somewhere your team can access.
Meeting template questions
Is there a board meeting minutes template?
Yes. It includes attendance and quorum, declared interests, prior minutes, matters considered, resolutions and voting, actions and approval. Adapt the prompts to your organisation’s governing documents and review the record with the responsible people before approval.
Do documents include AskQuokka branding?
Only if you choose the optional attribution checkbox. It adds a neutral Made with AskQuokka line to copied and downloaded documents. It is off by default and does not claim that a call was recorded or transcribed.
Are these meeting templates free?
Yes. Choose a template, add your details and edit the document without an account. Copying and Word .docx, .txt or .md downloads are free. Ask Quokka's CRM is also free, with no card, subscription or trial expiry.
What should a meeting agenda include?
Start with the purpose, attendees and time available. List the topics or decisions in a useful order, allow time for discussion and finish by assigning actions. Each action needs an owner and a deadline. The time boxes in these templates are starting points you can change.
How are agendas different from meeting minutes?
An agenda sets out what you want to cover before the meeting. Minutes record what happened: the main points, decisions, reasons and follow-up actions. Use the general minutes template for a record, or add notes to any of the agenda templates as you meet.
Can I use these in Word or Google Docs?
Yes. Copy text and paste it into your own document, or try Copy formatted to preserve headings on supported clipboards. Download Word .docx to open a genuine Word document. To use it in Google Docs, upload the .docx to Google Drive and open it with Google Docs. You can also use the .txt download in a text editor. This tool does not create cloud documents or PDF files.
Which file formats can I download?
Download Word .docx for a document with native title and section styles, .txt for plain text, or .md for Markdown headings. All files are created locally in your browser from the current document. They contain no remotely loaded images or tracking content.
Will switching templates remove my edits?
If you have edited the document, switching templates, applying new meeting details or loading the example keeps that document in Previous draft. Use Restore previous draft to bring back its text, template and meeting fields. One previous draft is kept at a time, so download important versions before making more changes.
Are my meeting notes saved or sent anywhere?
Your meeting details and documents stay in this browser tab's memory. This tool makes no external requests with your notes and does not save them to an account. Refreshing or leaving the page clears them. Download a file to keep your work. Optional analytics measures only fixed tool actions, never meeting content.